Jr. Executive Assistant

Job Locations US-DC
ID
2022-1348
Category
Administrative/Clerical
Type
Regular Full-Time

Overview


COMMITMENT. EXCELLENCE. INTEGRITY.

 

Our Mission Statement

TMB will strive to be the best Employee-Owned Business contributing to our National Defense.

We are committed to providing meaningful work, fair compensation, benefits that support a work/life balance, and to contribute towards a secure retirement for all our Employee-Owners.

 

Our Guiding Principles

Commitment to our customers’ missions;
Excellence in everything we do;
Integrity in all our relationships.

 

These are the principles which govern who we are and what we do.


TMB has an exciting opportunity for a Jr. Executive Assistant to support Team Ships Front Office (TSFO).

Responsibilities

  • Manage the calendar/schedule for PEO SHIPS Front Office Executive Staff.
  • Manage, track, and maintain official correspondence.
  • Prepare correspondence and interoffice communications for daily distribution.
  • Serve as point of contact for all Defense Travel System (DTS), foreign travel, and passport transactions.
  • Generate detailed travel and meeting itineraries.
  • Serve as point of contact for all mailroom-related matters.
  • Maintain Travel Books.
  • Maintain the organization chart, phone roster, emergency contacts list, and muster listing.
  • Create and distribute name tags and New Employee Packages.
  • Plan and coordinate meetings, events, and ceremonies as required.
  • Coordinate meetings with Senior Officials and Industry offices.
  • Print weekly reports from contractors in preparation for meetings.
  • Strategically schedule and perform calendar management with respect to priorities, goals and objectives.
  • Provide preparation for meetings and ensure read ahead material is received/distributed in advance.
  • Monitor inbox and draft email correspondence as required.
  • Administer the leave calendar.

Qualifications

  • Bachelor’s degree OR equivalent U.S. military service experience.
  • Must be a United States citizen.
  • Eligibility to obtain a DOD Secret security clearance.
  • Proficiency using the Microsoft Office suite including Word, Excel, and PowerPoint.
  • Outstanding verbal and written communications skills.
  • Outstanding time management and organization skills.
  • Ability to perform frequent internal and external customer interface including regularly scheduled and ad hoc meetings.
  • Ability to be able to travel reasonable distances (up to ½ mile one way) to meet with customers or other company personnel in the execution of job functions.
  • Ability to be able to lift and carry up to 25 pounds in a backpack or messenger bag in order to carry a laptop, notebooks, papers, binders and other tools and equipment required in the execution of job functions.
  • Full COVID Vaccination is required for this position. 

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